Here you will find instructions how to use the salary counter and pay the salary as a household.
First you need to register to Palkkaus.fi. You can register from www.palkkaus.fi, pick Uusi tili and Kotitalous. Fill in the required information.
After registering you need to fill out your employees information to your account. You will find instructions here.
When the employee has been added to your account you can start paying the salary by clicking the "Maksa palkkaa"-button.
Now you will arrive to the salary counter. If you have filled default salary rows and the occupational category to your employees information the counter will copy the rows straight to the calculation. If the information is faulty you can edit those in this overview.
The counter will notify you here if the employee info is missing something. For example the tax card needs an update or the tax cards info is not in the system.
You will start filling the salary info from screen 2. Tehtävä työ. Here you will see the information of the work that has been done. You will need to add the info of the occupation here in case you have not filled this while adding the employee to the system.
First you will pick out the occupation and after that fill in the spesific information. Here you will also input the number of working days and the salary season. The counter will count for example the additions from construction trade collective agreement automatically based on the number of working days.
Please notice that you can mark the salary for the household tax deduction already in this view. When everything is ready here press the "Päivitä laskelma"-button.
Next you can add more salary rows. Open the screen 3. Palkka and pick out the salary type you need from the selection. If you have filled out the default rows behind employees information and/or filled out the salary in the previous screen the rows will be visible here.
You can also delete salary rows here in case they are faulty. You can add several salary rows if needed.
In screen 4. Vähennykset, kulut jne. you can fill out possible compensations, taxable benefits and deductions. Here you can also mark the salary to the household tax deduction and pick the job type to the tax return. Palkkaus.fi will do the tax return info about household deduction on your behalf if you mark the salary.
Now press the "Päivitä laskelma"-button and you will move to the overview of the counter. The four small screens on top of the counter shows you what you have input to the counter. In screen 1. Työntekijä you will see the tax withholding percentage and the occupational category. In screen 2. Tehtävä työ you will see the number of days worked and the job type. In screen 3. Palkka you will see the salary that will be paid and the additions from collective agreement as their own row. In screen 4. Vähennykset, kulut jne. you will see the compensations according to the collective agreement.
Lower part of the counter will show you the total cost of the employer. Under the "Maksetaan"-text is written "Lopullinen kustannus" which is the cost after household deduction. Under this text is a link to Työnantajan laskelma and by opening the link you will see all the employer side costs. On the right side is link to Työntekijän laskelma where you can check the employee deductions from the salary.
You will pay the salary by clicking the blue "Maksa"-button in the middle.
When you have pressed the "Maksa"-button summary of the salary will open up to a new window. You can also edit the salary date from the summary view.
You can set an exact salary date minimum of 3 working days from the payment. Press "Aseta tarkka päivä"-button to choose the exact day from the calendar view. In this case we can ensure that the salary will be on the employees bank account the morning of the selected day.
You can also use the option that the salary will be paid to the employee as soon as possible, "Maksa heti"-option. This option is automatically on the salary slip. With this option the salary will be on the employees bank account within 1-3 days from the payment. The transfer time depends on the receiving bank.
The total cost of the salary will be paid first to Suomen Palkanlaskenta Oy. This will start the process where we make the Incomes Register notification, account the salarys side costs and transfer the net salary to the employees bank account.
Once you have chosen the salary date press the blue "Valitse maksutapa"-button.
The total cost of the salary is paid using Paytrail. Press "Valitse" and you will be transferred to choose your own bank.
By pressing the logo of your bank you will be transferred to log in to the chosen bank.
Accept the payment in your online bank and then the salary is paid. The site will transfer back to the counter and you will receive a notification that the salary is paid.
After the payment Palkkaus.fi will transfer the net salary to the employees bank account and they will receive a notification about this to their email. Your employee can collect the salary slip by registering to the service.
Palkkaus.fi will take care of the settlements and notifications regarding the salary automatically:
- Net salary to the employee
- Incomes Register notification
- Tax withholding and social security payment to Vero
- TyEL-payments to Varma, Elo or Ilmarinen
Työllisyysrahasto will send an invoice to the employer of the unemployment payment quarterly. The payment has been counted to the salary calculation. You can view the payment from "Työnantajan laskelma".
If you have marked the household deduction to the salary slip (screen 4.) we will report that to Vero also by the end of the year.